fter completing your admission procedure, preparing and submitting all required documents is a must for every new student. To avoid mistakes and repeated submissions that could affect your study plan, make sure you understand the process and the important notes below:
- Document collection and transfer process
Within one (01) month after the admission date, the Admissions Department (at campus or online) will collect, check, and send student files to the following departments:
- Academic Organization and Management Department
- Regional Accounting Department (for credit or scholarship files)
- QA officer will monitor the handover process
At the same time, all scanned documents (in PDF format) will be shared with related departments for better management and storage.
- Hard copy documents
Depending on your admission type, you need to submit different sets of documents:
For all students (submit to Academic Department):
- Original admission receipt
- ID card/Citizen ID (photocopy or certified copy)
- Original admission form
- Original national high school graduation exam result
- Certified copy of high school transcript
- Certified copy of birth certificate
- Certified copy of high school diploma or temporary graduation certificate
- English certificate (if available)
- Original official admission decision
For students applying for credit or scholarship (submit to Accounting Department):
- Certified copy of Student and Guarantor’s ID
- Credit/Scholarship application documents (interview form, application form, financial papers, etc.)
- Original credit agreement
- Certified copy of residence and relationship confirmation with guarantor
- Original credit/scholarship approval decision
Note: If you don’t have certified copies yet, you can bring the original and photocopy for internal confirmation by Admissions officer (with signature from campus leader or Head of Admissions).
- Soft copy documents
All paper documents will be scanned and saved as one PDF file named using the format:
—.pdf
Example: HE153159-187819478-Huy-Nguyenhuu.pdf
Your PDF file should include:
- Admission receipt and form
- Enlarged 3×4 photo on A4 paper
- High school transcript and diploma
- ID card and birth certificate
- Language certificate, credit/scholarship documents
- Any other additional certificates (if any)
- Key reminders
- The deadline to submit your official High School Diploma is within one year from your admission date. If you initially submitted a temporary certificate, you must provide the official one by then, or face disciplinary action.
- Invalid or incomplete documents or students who don’t enroll will have their files deleted in December of the enrollment year.
- Transcripts missing pages or lacking certification will be considered invalid (especially for those applying with 3-semester transcripts).
- Expired language certificates at the time of submission will not be accepted.
- Students with credit/scholarship support must submit all related papers on time, using the correct forms.
Submitting your documents properly is not just a formality—it shows your commitment to your university journey. Make sure all papers are carefully checked, completed, and submitted on time!